Purpose of the role:
To perform all reception duties inclusive of answering the phone/dealing with all mail/greeting clients and/or professionals etc. in an efficient, professional and courteous manner.
Responsibilities:
- To perform audio and copy typing tasks for the office as and when requested
- Ensure the board room is kept clean and tidy at all times and all cups and plates extra are removed and washed between meetings
- Ensure that visitors who are attending meetings within the office are shown to the board room/ meeting rooms, offered refreshments and the staff member(s) concerned is contacted
- Manage the boardroom and meetings room bookings when required
- Manage the central office diary on Excel i.e. ensure that key signatories absences are recorded
- Organise lunch refreshments as requested
Skills required:
- Able to demonstrate a strong track record in reception and secretarial duties
- Experience of and ability to use Microsoft Office products including Outlook, Word, Excel