Purpose of the role:
Out client is looking for a Secretary to join their Litigation practice in Jersey. In this role, you will be responsible for delivering a seamless legal administration and secretarial support service to Partners and the wider legal team.
Responsibilities:
- Provide administrative support to all fee earners, including the timely production of documents, saving, filing and archiving
- Prepare documents, presentations and pitch documents, undertaking research and analysis as required
- Active diary management including liaising with the firm's travel provider to co-ordinate and finalise travel arrangements
- Co-ordinate meeting requirements (room bookings, attendee invitations, resources) including scheduling arrangements across time zones using Webex and Teams
- Ensure the firm's CRM system is regularly updated, including adding all information and client meeting notes provided following a BD trip or meeting
- Edit presentations and pitch documents
Skills required:
- Previous experience in a law firm or other professional services environment
- Secretarial qualifications, diploma, RSA level 3 or above
- Excellent technical skills in MS Word, Outlook, PowerPoint and Excel
- A high degree of initiative, pro-activity and practice problem solving skills and willingness to take ownership for the completion of tasks or projects
- A client focussed approach with good communication and interpersonal skills