Purpose of the role:
As a Legal Administration Assistant, you will be the primary contact for team-specific queries, as the embedded team support. Answering incoming telephone calls, taking and relaying accurate messages where necessary. Where appropriate, arrange and set up conference and outgoing calls.
Responsibilities:
- Assisting the Partners with team-specific financials/matter management e.g. budgets, WIP, aged debt reporting
- Ensure active files are kept up to date (including filing of emails and correspondence) and closing matters when concluded
- Assist with preparation of invoices and follow up of payments with clients by implementing early intervention process and updating the internal accounting database
- Organise in-house and external meetings
- Organise travel and business development events
- Support other team members in busier periods
- Maintain professional contacts on in house system (Interaction) including entry of marketing activity
Skills required:
- A minimum of 2 years' administrative experience within a legal environment is essential
- Accurate typing skills with strong attention to detail
- Previous experience with diary management and strong IT skills are essential, specifically in Word/Outlook/iManage/Aderant and a working knowledge of Excel
- Good organisational skills with an ability to efficiently and effectively manage own time and prioritise workload