Purpose of the role:
Working within an Operations Division, specifically in the Facilities and Reception department, you will support the wider business by predominately being involved in the following, whilst acting as the first point of contact for clients, staff, and visitors.
Responsibilities:
- Process post - open, sort, date, scan and save all communication and documentation into the document management systems and pass to the appropriate Manager
- Provide an efficient and accurate scanning and filing service
- Provide assistance to the rest of the team with reception and facilities duties
- Undertake other administration tasks and provide cover as required where training has been received
- Provide general office service duties as required on a day-to-day basis
- Order catering (Tea, Coffee, Sandwiches etc)
- Order office supplies, including stationery and catering stock
- Room Bookings, both internally and externally
- Provide switchboard cover
- Check in/out visitors (making tea/coffee if required)
Skills required:
- Excellent interpersonal skills with the ability to develop strong relationships within the company and with third parties
- High level of organisational and prioritisation skills
- High degree of flexibility and willingness to help others
- Excellent organisational skills and excellent interpersonal skills
- Computer literacy, particularly with Word and Excel