Purpose of the role:
You will be responsible for providing pro-active support to the Facilities Manager, assisting with all aspects of facilities management for the Jersey office. This varied role is part of a collaborative team includes; conducting office moves, organising contractors and building maintenance.
Responsibilities:
- Ensure the health and safety of employees are taken into consideration with the provision of furniture, equipment, heating, ventilation, lighting, etc.
- Assist with the planning, co-ordination and implementation of office moves liaising with internal stakeholders and external suppliers
- Various administrative tasks including updating of policies and procedures, maintaining up to date records relating to the on-line health and safety training programmes as well as invoice approvals and processing
- Oversight of local and overseas courier provision
- Ability to supervise others to ensure appropriate cover and that standards are maintained at all times
Skills required:
- Proven ability to manage and prioritise workload to meet the needs of the business in an effective and timely way
- Demonstrable practical knowledge of facilities management activities
- Proficiency in Microsoft applications and experience of using other facilities related systems e.g. building management systems, desk booking systems etc.
- Previous experience in a facilities role within the professional services sector preferable
- Flexibility to work out of hours and at weekends as required