Purpose of the role:
To provide comprehensive and pro-active administrative support to the Head of Location, co-ordinating tasks with stakeholders that are both internal and external to the organisation. Duties performed require confidentiality, initiative and tact.
Responsibilities:
- Organise efficiently the agenda of the Head of Location by proactive calendar management and meeting scheduling, interacting with both internal and external parties
- Anticipating regular meetings, distribution of relevant papers, and management of minutes where appropriate
- Preparation and management of presentations and documents, ensuring a high standard of accuracy that aligns to corporate standards and branding
- Interaction with centres of influence, prospects and existing client’s admin key contacts to facilitate the smooth arrangement of meetings
- Organise travel for Head of Location and other members of the senior management team in the most cost-effective and time-efficient manner
- Organise internal events such as Town Halls, staff meetings/presentations, and visits from other locations
Skills required:
- Experience of operating on own initiative and in representing a company with key external stakeholders
- Experience of being highly accountable and often responsible for safeguarding confidential information
- Minimum three years experience in a similar role