Purpose of the role:
Our client is looking for a Corporate Secretarial Administrator who can encompass all aspects of the Corporate Secretarial department to ensure that their client service teams receive an efficient and professional service and data is input and managed in an efficient and secure manner.
Responsibilities:
- Responsibility for Corp Sec and associated administrative duties for all entities administered
- Attendance at Corp Sec meetings, taking and producing minutes, inputting Director’s time on timesheets, scanning completed Board packs, maintaining Corp Sec registers, maintaining statutory records, filing of relevant documentation, scanning of scanned minutes within relevant timescales
- Updating internal CRM system databases with relevant details following transactions at Corp Sec Board meetings
- Preparation of stock transfer forms, share certificates and declarations of trust
- Preparation of documentation for dissolutions, liquidations and reinstatements
- Attendance at new business meetings and writing reports
- Incorporation of Jersey Companies and establishment of Trusts, Foundations and Limited Partnerships, along with matters associated with the incorporation/establishment
- Sealing of documents with In-house Company Seals and updating the electronic sealing register
- Maintenance of Accounts Preparation register and email
- Provide input into the maintenance of systems utilised, particularly in relation to the specific forms produced within the Corp Sec department
- Liaising with the Jersey Financial Services Commission and Jersey Registry on Corp Sec matters as necessary and online filing of special resolutions, reserving company names and filing of incorporation document
- Where required, assist with the preparation of Certificates of Incumbency and requests for Certificate of Good Standing from JFSC
- Provide assistance on client matters
Skills required:
- Worked within a Secretarial team and proven application of professional Corporate Secretarial practice and a good understanding of relevant Company Law, being a source of knowledge and expertise to provide guidance and technical support to the business
- Ideally, hold or will be studying towards a relevant professional qualification (such as STEP or ICSA)
- Knowledge of the JFSC myRegistry platform
- Demonstrate the ability to record accurate minutes and action points without supervision and provide examples of how they managed the consolidation of relevant paperwork for Board Meetings with the ability to communicate with all levels within the business in a clear and articulate manner
- Excellent attention to detail
- Good communication/interpersonal skills
- Ability to work pro-actively with limited supervision