Purpose of the role:
Our client is looking for a Corporate Secretarial Administrator who can encompass all aspects of the Corp Sec Department to ensure that all Client Services Departments receive an efficient and professional service and that all data is input and managed in an efficient and secure manner.
Responsibilities:
- Attendance at Corp Sec meetings, taking minutes, inputting Director’s time on time sheets, scanning completed Board packs and updating daily Corp Sec meeting register
- Production of minutes from Corp Sec meetings, within a relevant timescale, maintaining statutory records, filing of any relevant documents and scanning of minutes when signed and completion of daily Corp Sec meeting register
- Updating internal CRM system databases with relevant details following transactions at Corp Sec Board meetings
- Preparation of stock transfer forms, share certificates, declaration of trusts and all documents for dissolutions, liquidations and reinstatements
- Attendance at new business meetings and writing reports
- Incorporation of Jersey Companies, establishment of Trusts, Foundations and Limited Partnerships along with matters associated with the incorporation/establishment
- Knowledge of the JFSC myRegistry platform
- Sealing of documents with In-house Company Seals and updating electronic sealing register
Skills required:
- Worked within a Secretarial team and proven application of professional Company Secretarial practice and a good understanding of relevant Company Law, being a source of knowledge and expertise to provide guidance and technical support to the business
- Ideally hold or will be studying towards a relevant professional qualification (such as STEP or ICSA)
- Demonstrate the ability to record accurate minutes and action points without supervision and provide examples of how they managed the consolidation of relevant paperwork for Board Meetings with the ability to communicate with all levels within the business in a clear and articulate manner