Purpose of the role:
To assist and support the Company Secretary with the administration and management of internal Company Secretarial administration. This is a non-client facing role.
Responsibilities:
- Assist with the management of the calendar of Board meetings, co-ordinating diaries, including issuing notice and managing attendance for quorum purposes
- Assist with collating board reports from various sources, preparing agendas and board packs for all meetings, meeting deadlines for circulation
- Assist with the preparation of meeting logistics (IT requirements, room set up, refreshments)
- Attending meetings, taking minutes, preparing and circulating formal minutes, liaising with the Chair as required, arranging signature following board approval
- Assist with co-ordinating meetings of Committees of the Board and taking minutes
- Assist with developing and maintaining the online action list from all meetings, ensuring that relevant Directors or other staff members are reminded of deadlines to be met
Skills required:
- Relevant professional qualification (e.g. ICSA) would be ideal but not essential
- To have experience working in a Trust & Company/Funds Administration environment
- Good knowledge and understanding of Company Law and administration
- Excellent interpersonal skills are required to develop working relationships with different individuals at a senior level