Administrator/Senior Administrator - Jersey

Key Responsibilities:

• Client / structure data management in a timely manner as required; accuracy of core data on all relevant databases being critical to the service standards we achieve;
• Close collaboration with and support to Client Management, delivering specific administrative tasks required in meeting client or business needs.
• Ensuring documents created are filed electronically and/or physically fully in line with house records management policy and using the technology available;
• Delivery of company secretarial functions for the Corporate Team.  All managed entities to be kept in good standing, in accordance with each jurisdictional deadline;
• Completion of core workflows in line with established procedures to underpin accuracy and consistency in the management of our client structures;
• Timely and accurate payment processing in line with policy and procedure, with particular concern for the rules around AML, sanctions and CFT
• Adherence to key performance indicator standards in the execution of all tasks and early escalation should the risk of backlog building/other issues appear.
• Accurate and on time recording of time and meeting utilisation targets to enable the business to invoice clients fully for the services provided.
• Commitment to learning and professional development (especially technical), including maintaining CPD up to date, in line with expectations and ambitions.

Skills required:

• Compliance with all policies
• High quality external communication
• Implementing, following and maintaining relevant operating procedures
• Thorough understanding of and strict compliance with all internal and external rules/regulations
• Ability to work flexibly to accommodate changing priorities and deadlines
• Seek guidance where required
• Commitment to learning and development, including maintaining CPD up to date
• Accurate and on time recording of time and meeting utilisation targets to enable the business to invoice clients fully for the services provided.
• Excellent attention to detail
• Excellent accuracy
• Minimum of 3 years trust and company or legal experience
• Good understanding of fiduciary services needs
• Ability to communicate clearly internally and externally
• Problem solving and interpersonal skills
• Strong team player.