Purpose of the role:
As the Administrator, you will support the Facilities Management team, working with the FM Site Manager and the Head of Facilities Management to ensure the successful delivery of maintenance services.
Responsibilities:
- Management of the facilities database, administering and scheduling maintenance tasks and is critical to the timely planning of facilities management activities
- Be the key point of contact for the reporting of maintenance tasks, logging and monitoring tasks, ensuring critical tasks are prioritised
- Organisation and document management is an essential part of this role, including the filing of maintenance records, quotes and invoices
- Support the payment process by managing task costings and preparing cost proposals, setting up new suppliers, coding of invoices, raising purchase orders and processing invoices for payment
- Be responsible for creating reports from the Facilities Management system
Skills required:
- IT literate, skilled in the MS Office suite of programmes, particularly Outlook, SharePoint & MS Excel would be an advantage
- Full training will be given on the CAFM system (Computer Aided Facilities Management)
- Adaptable to a changing and varied workload, with competing pressures and influences
- An ability to work in a small team without close supervision is essential