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Administrator - Facilities Management

Purpose of the role:

As the Administrator, you will support the Facilities Management team, working with the FM Site Manager and the Head of Facilities Management to ensure the successful delivery of maintenance services.

Responsibilities:

  • Management of the facilities database, administering and scheduling maintenance tasks and is critical to the timely planning of facilities management activities
  • Be the key point of contact for the reporting of maintenance tasks, logging and monitoring tasks, ensuring critical tasks are prioritised
  • Organisation and document management is an essential part of this role, including the filing of maintenance records, quotes and invoices
  • Support the payment process by managing task costings and preparing cost proposals, setting up new suppliers, coding of invoices, raising purchase orders and processing invoices for payment
  • Be responsible for creating reports from the Facilities Management system

Skills required:

  • IT literate, skilled in the MS Office suite of programmes, particularly Outlook, SharePoint & MS Excel would be an advantage 
  • Full training will be given on the CAFM system (Computer Aided Facilities Management)
  • Adaptable to a changing and varied workload, with competing pressures and influences 
  • An ability to work in a small team without close supervision is essential 
 

Facilities

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