Purpose of the role:
Working within our client's Family Office, you will have the opportunity to deliver a first-class administrative service. In addition, you will have exposure to multiple teams, asset classes and an impressive client base and work within an inclusive and friendly culture.
Responsibilities:
- Assist more senior staff with their client portfolio
- Administer under supervision a small number of straightforward, non-complex clients
- Assist with the maintenance of statutory books and records
- Assist with preparation of regulatory documentation
- Liaise with intermediaries
- Prepare payment instructions including for online banking systems and with supporting documents
- Understand the different requirements/process for payments for high-risk clients
- Monitor for receipt of funds and providing confirmation when received
- Prepare BCF (billing control forms) and WIP (work in process reports) for team
- Send out invoices to clients
- Settle invoices
- Statutory filing (minutes) for team
- Mark up correspondence for filing and bookkeeping
- Accurate and timely saving of electronic (email) correspondence
- Schedule for team meetings
- Update of team schedules/reports
- Update any team-specific spreadsheets/information
- Provide support to team
Skills required:
- Studying towards or a willingness to study for a professional qualification such as: -
- COA
- ICSA Certificate in Offshore Finance Administration
- STEP Foundation Certificate in International Trust Management
- Certificate or Diploma in Fund Administration
- ACA / ACCA
- Sound academic background
- Previous office experience
- Working knowledge of Microsoft Office
- Basic knowledge of own business area