Purpose of the role:
To provide comprehensive and confidential administration support to partners, fee earners and the wider business (including business services) in line with a Global Support model.
Responsibilities:
- Answer incoming telephone calls, taking and relaying accurate messages where necessary. Where appropriate, arrange and set up conference and outgoing calls
- Supporting the fee earners and wider teams with hand delivering of urgent documents when required
- Undertake audio and copy typing of correspondence, emails, internal memoranda, format documents in house style and maintain precedent documents, produced in line with the firm’s policies
- Ensure active files are kept up to date (including filing of emails and correspondence) and closing matters when concluded
- Assist with preparation of invoices and follow up of payments with clients by implementing early intervention process and updating the internal accounting database (Elite)
- Organise in-house and external meetings
- Organise travel and business development events
Skills required:
- Administrative experience within a legal or professional services environment would be preferred but not essential as full training will be provided
- Accurate typing skills with attention to detail - audio and copy
- Proficient in Word/Outlook and a working knowledge of Excel
- Good organisational skills with an ability to efficiently and effectively manage own time and prioritise workload